How to move Microsoft Outlook PST Files to a New Location


How to move Outlook PST files to a new location.

This article will guide you on how to move a Microsoft Outlook PST file to a new location. Most time this will not be necessary but it is a good idea to have the PST file moved to a different drive or partition for easier backup or for space reasons.

For Outlook accounts that reside on an Exchange server, this will not apply as far as the user mailbox is concerned as it is already in a remote location being your company server, BUT guess where your archive file is??? You guessed it, on your LOCAL computer, very dangerous if your HDD crashes or you laptop get stolen. So this article really is about moving your archive PST file to a safer location, may it be a server of just another partition on your computer which incidentally wont solve the stolen computer scenario.

Anway, I am sure you are getting the idea on what I am on about.

  1. In Outlook, make a note of the file location and name.

In the Navigation Pane, right-click Personal Folders or the name that appears for your .pst file, and then  click Properties for folder name.

Note This folder will always be a top-level folder in the Navigation Pane, in Mail.

  1. Click Advanced.
  2. In the Filename text box, make a note of the complete path and file name of the .pst file.
  3. Close Outlook.
  4. Move the file.
  • Use Windows Explorer to copy each .pst file from its default location of the <drive>:\Documents and Settings\<user>\Local Settings\Application Data\Microsoft\Outlook folder to any folder on your computer that you want.

Note The default location is a hidden folder. To use Windows Explorer to navigate to this folder, you must first turn on the display of hidden folders. In Windows Explorer, on the Tools menu, click Folder Options. On the View tab, under Advanced Settings, under Files and Folders, under Hidden files and folders, click Show hidden files and folders. If you want to see all file name extensions, clear the Hide extensions for known file types check box under Files and Folders. Hidden folders appear dimmed to indicate they are not typical folders.

  1. In Control Panel, open Mail.
  2. In Control Panel, click User Accounts, and then click Mail. Note If you are using Classic view in Control Panel, double-click Mail.
  3. Click Show Profiles, and then select the profile that contains the .pst file.
  4. Click Properties, and then click Data Files.
  5. Select the data file from the list, and then click Settings.
  6. When an error dialog box appears notifying you that the data file could not be found at the old location, click OK.
  7. Browse to the new folder location, select the data file, and then click Open.
  8. Click OK, and then click Close twice.
  9. Click OK.
  10. Restart Outlook.

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